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Pre Conversion Prep

Do I need to do anything before I convert???

Why is it important to plan properly for a conversion? Planning ensures a smooth, efficient and accurate conversion of the data into your new accounting software program. Listed below are suggested prerequisites before converting a file. The advantage of taking the time to prepare a file for conversion will save time and frustration in the end. The items below will show you what areas within the file need to be “cleaned up”. Completing this process will give you maximum performance and space in your new accounting software. Good luck!

Recommended prerequisites for converting a file to QuickBooks online:

  • Account Balances:
    • Troubleshoot prior account balances- Trial Balance tie into Tax Return?
    • Reclassify Transactions
    • Open working trial balance
  • Review List Changes:
    • Chart of accounts
    • Items
    • Fixed asset items
    • Review items setup
    • Customers
    • Vendors
    • Employees
    • Change other name types
  • Accounts Receivable:
    • Fix unapplied customer payments and credits
    • Clear up un deposited funds account
    • Review AR aging summary report
    • Write off invoices
  • Accounts Payable:
    • Fix unapplied vendor payments and credits
    • Evaluate and correct 1099 account mapping
    • Review unpaid bills report
  • Sales Tax:
    • Fix incorrectly recorded sales tax
    • Adjust sales tax payable
    • Manage sales tax
    • Pay sales tax
    • Sales tax preferences
  • Inventory:
    • Review inventory set up
    • Compare balance sheet and inventory valuation
    • Troubleshoot inventory
    • Adjust inventory quantity/value on hand
  • Bank Reconciliation:
    • Reconcile accounts
    • Locate discrepancies in bank reconciliation
    • Review missing checks
  • Miscellaneous:
    • Set closing date and password
    • Disable any bank and credit card feeds
    • Disable any 3rd party apps